The Association Constitution is currently under review
The aim of the Royal Air Force Physical Training Instructors Association is to provide the opportunity for past and present RAF PTIs to get together or keep in touch with friends and acquaintances of all specializations, regardless of rank or status and to provide welfare and support links direct to members and via Area Representatives.
1. EXECUTIVE COMMITTEE.
An Executive Committee will be formed annually at the Annual General Meeting, in order to facilitate the Constitution. The Committee will
endeavour to carry out the wishes of all members, and to add value to the Association.
The Executive Committee will comprise:
Patron
Chairman
Deputy Chairman
Honorary Secretary
Deputy Honorary Secretary
Honorary Treasurer
Deputy Honorary Treasurer
Welfare Officer
Standard Bearer
Memorabilia Officer
Members Representative
Communications Officer
2. EXECUTIVE COMMITTEE POSTS.
The Executive Committee posts and those of the President and Vice Presidents will be elected as follows:
Patron. Elected by the members when the position becomes vacant and is to be, where possible, the most senior ranking member who has qualified as a Royal Air Force Physical Training Instructor.
President. Elected by the members for a period of 3-years. This person can be re- elected.
Vice-President(s). Life posts elected by the members.
Chairman. Elected by the members for a period of 3-years, preferably the current serving Warrant Officer at the School of Physical Training. This person can be re- elected.
Deputy Chairman. Elected by the members for a period of 3-years. This person can be re-elected.
Honorary Secretary/Deputy Honorary Secretary. Elected by members when the post becomes vacant.
Honorary Treasurer/Deputy Honorary Treasurer. Elected by members when the post becomes vacant.
Welfare Officer. Elected by the members when the post becomes vacant.
Standard Bearer. Elected by the members when the post becomes vacant.
Memorabilia Officer. Elected by the members when the post becomes vacant.
Members Representative. Elected by the members when the post becomes vacant.
Communications Officer. This role encompasses both The Badge Newsletter and The Website Manager. Elected by the members when the post becomes vacant.
3. AREA REPRESENTATIVES.
In addition to the Executive Committee posts, there should be 10 Regional Representatives, elected by the members, who assist in the running of the Association at grass roots level. The areas to be represented are as follows:
Scotland
Wales
Overseas
North East
North West
West Midlands
East Midlands
South West
London and South East
East Anglia
4. ASSOCIATION MEMBERSHIP.
Membership of the Association is limited to the following conditions:
Life Member: On application to the Secretary and authorised by the Executive Committee, all applicants, when elected, shall become Life Members of the Association on payment of the appropriate joining fee.
The joining fee is to be reviewed annually at the Annual General Meeting. Life Membership is only available to those who have qualified as a Royal Air Force Physical Training Instructor.
Honorary Member: Honorary Membership is offered to those individuals who warrant selection to membership of the Association.
Candidates for Honorary Membership must be approved by the Membership at a PTI Association AGM.
Honorary Members do not have voting rights.
All new members will be issued with a certificate bearing a membership number.
The President and the Executive Committee reserve the right to withdraw membership from anyone who brings the good name of the Association into disrepute.
5. ANNUAL GENERAL MEETING.
The Association shall hold an Annual General Meeting (AGM) during each calendar year, with the exception of extenuating circumstances, on a date to be decided by the Executive Committee.
The Chairman and Secretary shall promulgate the arrangements and date of the AGM no later than the 31 st December of the previous year.
Any change to the Constitution shall require a two-thirds majority of those present, eligible to vote.
The Committee will arrange any formal/informal function that follows the AGM, attendance at which shall be on a first-come, first-served basis. However, members shall have priority over any guests at an event if subscription is higher than available.
6. COMMUNICATIONS.
Where possible, each member shall receive a copy of the Association
newsletter, “The Badge”, and the Badge Bulletin when these are produced.
A membership list with contact details shall be held on the secure PTI Association G-Drive facility and managed by the Honorary Secretary.
Serving Executive Officers and Regional Representatives shall be authorised to access the secure facility.
Regional Representatives should, whenever possible, assist the Honorary Secretary with the update of their membership list.
ALL members are to attempt to encourage membership and promote good communication on behalf of the Association.
7. TERMS OF REFERENCE.
Terms of reference for all Officers are to be held by the Honorary Secretary on behalf of the Chairman. The Executive Committee shall
review this document annually.
8. FINANCE.
The Executive Committee shall have the authority to approve
expenditure of up to £1,000 (One thousand pounds) for situations which require action out of the time frame of the AGM.
Executive Offices Expenses Policy
Motor mileage allowance to be the same level allowed by the RAF.
9. EQUALITY, DIVERSITY AND INCLUSION STATEMENT
The RAF PTI Association strives to create a fair and equal environment that reflects the Members we serve, where everyone feels empowered to be themselves. We continue to build an inclusive culture regardless of Age, Gender, Race, Disability or Sexual Orientation, which encourages, supports, and celebrates the diversity of our membership.
RAF PTI Association 